Document Management Software(DMS)

A DMS is a system used to track, manage and store documents and reduce paper. Most are capable of keeping records of the various versions created and modified by different users.

Document Management Software

DMS—one of the most intelligent & innovative document management system helps in standardizing information sharing process like SOPs, MIS Reports, Business Plans, Product Profiles, Customer related information, project documents, proposals, contracts, employee records, policies and procedures, manuals and guides, reports etc. that are created daily and continue to grow day by day. This growth brings about common problems like lost documents, unmanageable folders and security definitions, outdated or expired information, the use of outdated versions, ineffective document naming and storage issues and more.

DMS is a 100% web based, highly scalable, complete solution for managing / publishing all your documents / circulars / processes electronically. DMS enables you to quickly, efficiently and securely manage documents of any type. With DMS you can share the documents with highest security, track their reviews & comments. Quick and Advanced Search of Documents, Edit (with version (check-in/out) and audit trail), and Approval for release etc., makes your Document Publishing and Managing Process simple and standardized. Access Control List enhances Document protection which prevents download of documents, copying of documents and even screen shot disabling based on the settings. DMS can classify, categorize and index all the uploaded documents for faster search and view. With DMS you can reduce maintenance, man power and distribution cost while improving the better presentation and response time.

DMS manages all sorts of documents (MS Word, MS Excel, MS Power Point, PDF, Text, Images, Drawings, Audio, Video files, etc.) and enables storing of physical and electronic documents. DMS has the custom fields which helps in capturing additional information pertaining to the documents. DMS supports automated transmitting of documents over FTP & Secured FTP. Users can upload multiple files, drag & drop files, or even scan files and publish them with Access rights. Favorite Documents option helps the users in keep in their personal folders for quick access. Share document functionality helps in sharing the documents with other users. Email / SMS Notifications keeps users reminded / alerted / notified of new documents and any changes over the existing documents.

DMS simplifies the process of requesting, assigning, identifying, locating and tracking of all the assets in the organization. Not only physical assets, virtual objects like Conference Room etc. can be created and Maintenance Schedules can be managed.


  • Access Control List
  • Managing Distribution List
  • Email / SMS Notification
  • Configurable workflow
  • Documents Live Streamed
  • Prevents Copy | Print |Download
  • Prevents Print Screen
  • Track Read Status & Comments


  • 100% Web based Solution, supports Cloud infrastrcutre as well.
  • Accessible on Laptops, Desktops, iPADs, Tablets, Smart Phones etc. irrespective of their Operating System.
  • Unicode Based Multi Lingual Complilant. For Arabic LTR Support.
  • Upload using Excel / .CSV files.
  • Multi Document attachment facility (even scanned copies can be attached)
  • Tightly Integrated modules ensures replication of data cross functionalities - avoid duplicate / same entry multi times.
  • Inbuilt Middle-ware for To & Fro Data Sharing
  • Latest Technology - Microsoft Visual Studio 2012, ASP.NET 4.5, C#, Ajax, XML / JSAN, MVC Architecture. Support MS SQL 2005 onwards and Oracle 8i onwards.
  • Archhitecture / Performance / Scalability Certified by Microsoft
  • Horizontal & Vertical Scalability
  • Report Generation Tool - Letter Based / Data based / Graphical Reports - with Automated Delivery Facililty
Microtelesoft approach is to take your project, and break it up into modules to quickly decide on your exact requirements. We will then build a quote, and a project plan after the work is agreed on.